HOA and rental property management in Munich:
built for complex properties.
hallo foresight
Munich is a demanding market with large owners' associations, diverse interests and strict municipal regulations. Our team has been mastering these issues for many years. Personally. Structured. And with a deep understanding of the region's unique characteristics.
More than 48 colleagues manage over 6,000 units in the Bavarian capital and the surrounding area. Many of them come from the former HAVAU administration, which has been honoured with the Real Estate Service Provider Award (IDA), among others. This experience and these quality standards continue to shape our work to this day.
With over
48 experts
in Munich
More than
10 years
of experience
Administration of
6,000 units in the
region
Already a client?
This way.
Everything important about your property management.
Jan Schmälze
Managing director, hallo theo Deutschland
Meet our expert
team in Munich.
hallo personal care
In Munich, more than 48 colleagues work in a management team that takes responsibility seriously and stays closely connected. All of our property managers are certified under Section 26a of the German Condominium Act (WEG) and serve as your dedicated local contacts. They understand the specifics of the Munich real estate market, prepare decisions thoroughly, and remain reliably accessible. Without changing points of contact. And without detours.
Whether it’s an initial inquiry, ongoing support, or complex issues, we listen, communicate clearly, and develop solutions tailored to your property. Our approach is simple: provide guidance, reduce risks, and manage in a way that ensures you always know what you can rely on.
Jakob Bilfinger
First contact
Our services for HOA property management
in Munich and surrounding areas.
hallo comprehensive service
We provide full-service condominium (WEG) management in Munich — always clearly organized, easily accessible, and supported by an experienced team that prepares decisions thoroughly. Our services are structured so that advisory boards and property owners have more time for what truly matters.
Our services for HOAs in Munich
HOA Organization & Committees
- Owners’ meetings: in-person, online & hybrid
- Support for the management board
- Maintaining the statutory resolution records
- Communication with owners and tenants
HOA Financial Administration
- Budget plan & annual financial statement
- Asset report & service charge accounting
- Management of reserves & special assessments
- Trust account management / HOA accounts
- Mitwirkung bei steuerlichen Meldungen
HOA Technical Management & Maintenance
- Regular property inspections
- Monitoring of structural and technical conditions
- Management of service and work contracts
- Commissioning & supervision of repairs
- Coordination of renovations & refurbishments
- Energy-efficient upgrades (with specialized engineers/architects)
HOA Legal Affairs & Administration
- Ensuring compliance with house rules and usage regulations
- Information on ongoing court cases
Jakob Bilfinger
First contact
Munich’s demanding communities need clear leadership.
hallo guidance
In few other German cities are condominium associations as large and the framework conditions as demanding as in Munich. Redevelopment areas, preservation statutes, and strict building regulations make decision-making more complex and technical measures considerably more planning-intensive.
Our Munich team has been handling these challenges for many years. We guide you through complex resolutions, explain their implications clearly, and keep projects on track. Even when multiple interests collide.
Whether it’s modernization, energy efficiency, structural maintenance, or coordination with authorities, we ensure that your community navigates challenging issues safely and remains capable of taking action.
Our areas of expertise in Munich and surrounding area
- large condominium associations (WEGs) and complex ownership structures
- properties in preservation and redevelopment areas
technically demanding modernizations and energy projects - structural maintenance under strict city regulations
- decision-making processes involving multiple stakeholder interests
Experiences of property owners from Munich with our management.
hallo real insights
“Our building involves many service providers and maintenance issues. hallo theo keeps everything coordinated and stays reliably on top of it. You really notice the difference in everyday life.”
Lisa H.
Owner in Nymphenburg
“The transition was extremely well organized. We hardly had to do anything ourselves. As owners, this was a real relief for us!”
Ben K.
Owner in Giesing
“I appreciate that they don’t sugarcoat anything. If something is important or costly, they tell it to you honestly. This makes decision-making much clearer.”
Martina S.
Owner in Schwabing
“Our condominium association is huge and often complex. hallo theo explains resolutions clearly and guides us smoothly through the issues. We’ve never experienced this level of support before.”
Christian P.
Advisory board in Maxvorstadt
“Our building involves many service providers and maintenance issues. hallo theo keeps everything coordinated and stays reliably on top of it. You really notice the difference in everyday life.”
Lisa H.
Owner in Nymphenburg
“The transition was extremely well organized. We hardly had to do anything ourselves. As owners, this was a real relief for us!”
Ben K.
Owner in Giesing
“I appreciate that they don’t sugarcoat anything. If something is important or costly, they tell it to you honestly. This makes decision-making much clearer.”
Martina S.
Owner in Schwabing
“Our condominium association is huge and often complex. hallo theo explains resolutions clearly and guides us smoothly through the issues. We’ve never experienced this level of support before.”
Christian P.
Advisory board in Maxvorstadt
Munich management according
to VDIV standards.
hallo certified quality
As a member of the Association of Property Managers Bavaria (VDIV BY), we follow established quality guidelines that define the standard for modern property management. They specify how processes must be documented, how decisions should be prepared, and what standards apply for transparency and legal security.
Our certified property managers regularly participate in the association’s training sessions and professional conferences. This ensures we stay up to date on legal developments, technical issues, and organizational requirements, enabling us to guide condominium associations reliably through complex matters.
For property owners, membership means professionally verified processes, clear guidance, and management that operates according to recognized standards. In short: a quality commitment that lasts.
Changing your condominium or rental
management: handled responsibly.
hallo smooth transition
A management change is easier than many think. We take care of the entire process for you: from coordinating with the board to handing over all documents. Transparent, legally compliant, and without any extra effort for the community.
1. First meeting
You contact us, briefly explain your situation, and receive an honest assessment of how and when a management change is possible, even during an ongoing term.
2. Proposal & Presentation
We prepare a transparent proposal and introduce ourselves to your board or homeowners’ association. This allows the community to get a clear understanding.
3. Vote at the condominium meeting
All that’s needed for the change is the resolution of the owners. By the way, according to §26 (3) of the German Condominium Act (WEG), a management company can be dismissed at any time. In that case, the existing contract ends no later than six months afterward.
4. We take care of the rest
After the resolution, we guide the entire handover process step by step: we coordinate approvals, request the necessary documents, liaise with service providers and banks, and set everything up so operations continue without interruption. This creates almost no effort for you.
Jakob Bilfinger
First contact
FAQs about property management: we’re happy to help.
hallo clear answers
1. Why choose hallo theo Munich?
Because we know the region and have been supporting property owners in Munich and the surrounding area since 2016. With a team of 48 colleagues managing over 6,000 units, we combine experience, clear processes, and personal service.
2. What types of properties do you manage in Munich and the surrounding area?
We manage condominium associations, rental buildings, commercial spaces, and mixed-use properties. Each property is considered individually, and we tailor processes to suit its structure, location, and ownership.
3. How does switching your property management to hallo theo work?
We review existing contracts, clarify termination deadlines, and handle communication with the previous management company. Any missing documents are requested, and the transition is prepared so that management continues seamlessly without disruption.
4. Do I have a dedicated contact person?
Yes. You will have dedicated contacts from our Munich team who know your property and are available for any questions. For larger issues, we also provide expert support from our specialized departments.
5. Are you equipped to manage large or complex properties?
Yes. Thanks to our structure and on-site team, we can also manage larger communities, mixed-use properties, or technically complex buildings. Important matters are identified early, organized, and thoroughly prepared.
6. How do you ensure transparency in property management?
Through clear processes, understandable accounting, and open communication. Property owners always know which measures are planned, why they are necessary, and what costs will be incurred. Decisions are documented transparently to ensure there are no surprises.
7. What role does membership in VDIV Bavaria play?
It demonstrates that we adhere to defined quality standards and regularly update our knowledge. Property owners benefit directly from this, for example in legal matters, technical developments, or new regulations.
8. Do you work with local service providers?
Yes. We cooperate with craftsmen and service providers from Munich and the surrounding area. This ensures short response times, reliable quality, and smooth coordination on site.
9. How do you ensure that my property retains its value in the long term?
Through proactive planning, regular property inspections, structured maintenance planning, and sound reserve management. We ensure that measures are initiated in time and that the property remains technically and financially stable.
10. What are the costs of quality property management?
The costs depend on the type, size, and requirements of your property. We prepare an individual offer for each property — of course, non-binding, transparent, and without hidden charges. It is important to us that you know exactly what you are paying for and what added value you receive.
