HOA property management: Our services for property owners.
hallo personal support
At hallo theo, good property management starts with a simple idea:
A home is more than just real estate. It’s a place where people arrive.
Feel safe. Live.
Our job is to protect that feeling. Every single day.
That’s why the people who work with us listen. Act with care.
And take responsibility seriously.
We respond in
48 hours
or less
With more than
130 experts
across Germany
More than
17,000 units
in management
Our services for
homeowners’
associations.
hallo all-in-one management
Every condominium owners’ association carries responsibility for people, buildings, and long-term assets. We handle this responsibility with care: Legal matters are carefully reviewed. Financial decisions are prepared transparently. And technical measures are professionally supported. This ensures that associations remain capable of acting. And owners have the confidence that all tasks are built on a professional foundation.
HOA Organization & Committees
- Owners’ meetings: in-person, online & hybrid
- Support for the management board
- Maintaining the statutory resolution records
- Communication with owners and tenants
HOA Financial Administration
- Budget plan & annual financial statement
- Asset report & service charge accounting
- Management of reserves & special assessments
- Trust account management / HOA accounts
- Payroll for community employees
Assistance with tax filings
HOA Technical Management & Maintenance
- Regular property inspections
- Monitoring of structural and technical conditions
- Management of service and work contracts
- Commissioning & supervision of repairs
- Coordination of renovations & refurbishments
Energy-efficient upgrades (with specialized engineers/architects)
HOA Legal Affairs & Administration
- Support with legal matters (in cooperation with specialized lawyers)
- Debt management, including insolvency & enforcement proceedings
- Ensuring compliance with house rules and usage regulations
- Information on ongoing court cases
As individual as your owners’
association: Our offerings for you.
We are happy to create a tailored offer for you. Fast, non-binding, and perfectly aligned with the needs of your condominium association.
Jakob Bilfinger
First contact
Your benefits at a glance.
hallo value
A good condominium management company identifies issues early, prepares decisions clearly, and ensures that tasks are never left unattended. That’s exactly what we offer: Reliable accessibility. Structured processes. And professional support for all technical, financial, and legal matters.
This way, your community always stays on track. And you as a board member or owner, experience significantly less organizational effort.
hallo
accessibility
- Direct access to your contact person
- Requests are handled by the right person immediately
- Information is structured clearly
- Quick and transparent responses
hallo
structure
- Complete, well-organized documentation
- Timely owners’ meetings
- Decisions prepared and easy to follow
- Clear overview of the next steps at all times
hallo
reliability
- Certified contact person of your association
- Backup support to cover absences
- Tasks proceed smoothly without your intervention
- Deadlines and legal obligations handled reliably
hallo
security
- Early, clear risk identification
- Reliable legal and financial recommendations
- Association remains fully operational, even with multiple issues
hallo
value
- Well-prepared and realistic measures
- Reliable management of service providers
- Clear explanations of financial decisions
- Transparent presentation of reserves and costs
Receive a quote in just
2 minutes.
Change your HOA property
management in four steps.
hallo smooth transition
A management change is easier than many think. We take care of the entire process for you: From coordinating with the board to handing over all documents. Transparent, legally compliant. And without any extra effort for the community.
1. First meeting
You contact us, briefly explain your situation, and receive an honest assessment of how and when a management change is possible, even during an ongoing term.
2. Proposal & Presentation
We prepare a transparent proposal and introduce ourselves to your board or homeowners’ association. This allows the community to get a clear understanding.
3. Vote at the Condominium Meeting
All that’s needed for the change is the resolution of the owners. By the way, according to §26 (3) of the German Condominium Act (WEG), a management company can be dismissed at any time. In that case, the existing contract ends no later than six months afterward.
4. We take care of the rest
After the resolution, we guide the entire handover process step by step: we coordinate approvals, request the necessary documents, liaise with service providers and banks, and set everything up so operations continue without interruption. This creates almost no effort for you.
What board members and owners say about our management.
hallo real insights
“The switch to hallo theo was completely hassle-free. I had a few questions and received quick answers. The documents were available immediately. Honestly, I didn’t expect that.”
G. Kaszás
Property owner in Sindelfingen
“We’re a large condominium, and things used to be stressful. Since hallo theo joined, everything runs smoother. They respond quickly and explain clearly a huge relief for me as a board member.”
Thomas R.
Advisory board in Stuttgart
“During our renovation, they kept everything under control, even though it was a large project. Decisions were well-prepared, and there was always someone available.”
Eva M.
Property owner in Stuttgart
“You can tell the team has experience. Accounting is clear, appointments are on time, and problems are addressed. We feel well taken care of.”
Ralf G.
Property owner in Böblingen
Berlin can be chaotic at times, but hallo theo is structured. I get quick responses and clear statements. That's how you want administration to be.
Aylin K.
Owner from Friedrichshain
We are a very diverse homeowners' association and often have different opinions. The administrators remain calm and explain everything clearly. This has already saved us quite a few discussions.
Hans W.
Advisory board in Pankow
I particularly like the transparency. Invoices are neat and tidy, and you can finally find everything. Before, it was a nightmare.
Leon S.
Landlord from Charlottenburg
I didn't think that an administration could be so accessible. Whether by email or phone, you get a prompt response. That's not something you can take for granted in Berlin!
Seda M.
Owner in Neukölln
“Our condominium association is huge and often complex. hallo theo explains resolutions clearly and guides us smoothly through the issues. We’ve never experienced this level of support before.”
Christian P.
Advisory board in Maxvorstadt
“I appreciate that they don’t sugarcoat anything. If something is important or costly, they tell it to you honestly. This makes decision-making much clearer.”
Martina S.
Owner in Schwabing
“The transition was extremely well organized. We hardly had to do anything ourselves. As owners, this was a real relief for us!”
Ben K.
Owner in Giesing
“Our building involves many service providers and maintenance issues. hallo theo keeps everything coordinated and stays reliably on top of it. You really notice the difference in everyday life.”
Lisa H.
Owner in Nymphenburg
“Finally, someone who actually answers the phone. The team knows the area and the local craftsmen. That makes many things much easier.”
Helmut J.
Owner in Wildeshausen
“We still had some issues left by the previous management. hallo theo sorted everything out and tackled them step by step. Thank you for that.”
Bettina M.
Advisory board in Großenkneten
“I appreciate their honesty and quick responses. Even difficult issues are explained clearly. That’s really reassuring.”
Claudia T.
Owner in Dötlingen
“Our building is older and there’s always something to do. hallo theo organizes everything reliably and stays on top of it until it’s done. Very reassuring.”
Marco K.
Owner in Oldenburger region
“Previously, our management company was hardly reachable. With hallo theo, I usually get a response on the same day. This makes working together very pleasant.”
Nadine L.
Owner in Sachsenhausen
“Our condominium association isn’t simple, and there were often disputes. Since hallo theo came on board, everything has become more structured. Resolutions are well-prepared, and we finally know what we are voting on.”
Peter D.
Advisory board in Nordend
“They guided us well through the modernization of our building. It was complicated with the city authorities and the contractors, but they clearly explained each step. Very professional.”
Sofia R.
Owner in Bornheim
“I rent out several units and am glad that statements are prepared, tenant concerns are handled promptly, and I have a dedicated contact person.”
Ali K.
Rental property owner
The switch to hallo theo was completely hassle-free. I had a few questions and received quick answers. The documents were available immediately. Honestly, I didn’t expect that.”
G. Kaszás
Property owner in Sindelfingen
We’re a large condominium, and things used to be stressful. Since hallo theo joined, everything runs smoother. They respond quickly and explain clearly a huge relief for me as a board member.”
Thomas R.
Advisory board in Stuttgart
During our renovation, they kept everything under control, even though it was a large project. Decisions were well-prepared, and there was always someone available.”
Eva M.
Property owner in Stuttgart
You can tell the team has experience. Accounting is clear, appointments are on time, and problems are addressed. We feel well taken care of.”
Ralf G.
Property owner in Böblingen
The switch to hallo theo was completely hassle-free. I had a few questions and received quick answers. The documents were available immediately. Honestly, I didn’t expect that.”
G. Kaszás
Property owner in Sindelfingen
We’re a large condominium, and things used to be stressful. Since hallo theo joined, everything runs smoother. They respond quickly and explain clearly a huge relief for me as a board member.”
Thomas R.
Advisory board in Stuttgart
During our renovation, they kept everything under control, even though it was a large project. Decisions were well-prepared, and there was always someone available.”
Eva M.
Property owner in Stuttgart
You can tell the team has experience. Accounting is clear, appointments are on time, and problems are addressed. We feel well taken care of.”
Ralf G.
Property owner in Böblingen
As individual as your owners’
association: Our offerings for you.
We are happy to create a tailored offer for you. Fast, non-binding, and perfectly aligned with the needs of your condominium association.
Jakob Bilfinger
First contact
Questions frequently asked about WEG management: we’re happy to help.
hallo clear answers
1. What happens when changing to hallo theo?
We take care of everything: gathering documents, planning the handover, scheduling appointments, and guiding your community transparently through each step. You don’t have to do a thing, we keep you updated.
2. Is there a dedicated contact assigned to me?
Yes. Every WEG has a dedicated, certified contact who knows your association and property and is always reachable. Specialized teams also provide support in finance, technical matters, and legal issues.
3. How quickly do you respond to inquiries?
We currently handle inquiries within 48 hours. Urgent issues, such as damages, repairs, or technical malfunctions, are addressed 24/7 through our emergency service. In addition, we work with clear responsibilities to ensure that nothing falls through the cracks.
4. What is the process for preparing owners’ meetings?
We structure the preparation of resolutions, coordinate documents in good time, and make sure all topics are clearly explained. Meetings can also be held online or in a hybrid format if desired, with simple tools provided for voting depending on the size of the WEG.
5. What level of transparency do you provide for finances and reserves?
Fully transparent. Accounting, reserves, and cost trends are clearly documented and explained so you understand how funds are allocated and which decisions are financially sound.
6. What is your approach to technical matters and renovations?
We professionally oversee all measures, request and assess quotes, and coordinate service providers. Decisions are therefore well-prepared and realistically planned.
7. Do you also offer rental property management?
Yes. Alongside WEG management, we also handle rental property management. Discover more about our rental management services here.