HOA and rental property management in Berlin:
structure for our capital city.

hallo clarity

We have been managing condominium associations and rental properties in Berlin for over 30 years. Our team truly knows the city and its unique characteristics. Whether it's old buildings in Pankow, large residential complexes in Lichtenberg or mixed-use properties in Mitte: Berlin is diverse. That's exactly what we specialise in.

Today, more than 20 colleagues look after over 3,000 units in Berlin. Many of them come from the former Aureal and Artesia administrations. This experience, combined with our structured organisation in the background, forms the foundation of our daily work.

With over
20 experts
in Berlin

More than
30 years
of experience

Administration of
3,000 units in Berlin
and Brandenburg

Already a client? 
This way.

Everything important about your property management.

Juschka von Anhalt
| Standortleitung, hallo theo Berlin

Juschka von Anhalt


Branch manager, hallo theo Berlin

Meet our expert team
in Berlin.

hallo personal care.

In Berlin, more than 20 colleagues work toward a standard of property management that takes responsibility seriously. All of our property managers are certified in accordance with Section 26a of the German Condominium Act (WEG) and serve as your dedicated local contacts. They understand Berlin’s particularities — from preservation areas and historic building fabric to complex technical issues — and remain reliably accessible.

Whether it’s an initial inquiry, ongoing support, or complex questions, we listen, communicate clearly, and develop solutions tailored to your property. Our aim is simple: to provide orientation. Reduce risks. And manage your property in a way that ensures you always know what you can rely on.

Looking to change your property management?

We should talk!

Jakob Bilfinger | Sales | Erstkontakt hallo theo

Jakob Bilfinger

First contact

Our services in HOA and rental property management in Berlin and surrounding areas.

hallo comprehensive service

We provide full-service condominium (WEG) and rental management in Berlin. Structured, reliable, and with a deep understanding of the complexities of the Berlin real estate market. Our services are designed to give advisory boards and owners more time for what truly matters.

Our services for HOAs in Berlin and surrounding areas

HOA Organization & Committees
  • Owners’ meetings: in-person, online & hybrid
  • Support for the management board
  • Maintaining the statutory resolution records
  • Communication with owners and tenants
  • Budget plan & annual financial statement
  • Asset report & service charge accounting
  • Management of reserves & special assessments
  • Trust account management / HOA accounts
  • Payroll for community employees
  • Assistance with tax filings
  • Regular property inspections
  • Monitoring of structural and technical conditions
  • Management of service and work contracts
  • Commissioning & supervision of repairs
  • Coordination of renovations & refurbishments
  • Energy-efficient upgrades (with specialized engineers/architects)
  • Support with legal matters (in cooperation with specialized lawyers)
  • Debt management, including insolvency & enforcement proceedings
  • Ensuring compliance with house rules and usage regulations
  • Information on ongoing court cases

Our services for rental property management in Berlin and surroundings

RM Leasing & Agreements
  • Tenant search, selection & lease signing
  • Move-in and move-out inspections
  • Interim meter readings
  • Management of individual condominiums
  • Operating cost review & service charge accounting
  • Payment monitoring & transactions
  • Accounting for all income & expenses
  • Handling of outstanding payments
  • Organization of daily operations
  • Maintenance & janitorial contracts
  • Execution of repairs
  • Renovations & maintenance measures
  • Regular property inspections
  • Winter services
  • Correspondence with tenants
  • Communication with authorities
  • Insurance management
  • Documentation & data management
  • 24/7 emergency hotline
hallo theo | Professionelle Leistungen für die Miethausverwaltung

Looking to change your property management?

We should talk!

Jakob Bilfinger | Sales | Erstkontakt hallo theo

Jakob Bilfinger

First contact

Managing Berlin properties demands experience and solid structures.

hallo expertise in the capital city hustle

Berlin is complex, not only structurally, but also legally and organizationally.

Historic buildings, large residential complexes, preservation areas, and mixed-use properties shape our daily work. Our team, which emerged from the former management companies Aureal and Artesia, has been handling these challenges for many years with calm, experience, and professional depth.

What makes Berlin even more special: our back office is also based here. From the capital, specialized teams support all hallo theo locations across Germany. They prepare accounts, review legal matters, oversee technical measures, and free up our regional managers to focus on what matters most locally.

This creates relief on site and allows our Berlin managers to fully concentrate on what is truly important for property owners: personal accessibility, clear decision-making, and management that works reliably.

Our areas of expertise in Berlin and Brandenburg

  • large and diverse condominium associations (WEGs)
  • demanding committee work & complex decision-making processes
  • historic buildings requiring technical renovations
  • mixed-use residential and commercial properties
  • coordination-intensive modernization projects

What property owners in Berlin say about our management.

hallo real insights

Changing your condominium or rental management:
handled responsibly.

hallo smooth transition

A management change is easier than many think. We take care of the entire process for you: from coordinating with the board to handing over all documents. Transparent, legally compliant, and without any extra effort for the community.

1. First meeting

You contact us, briefly explain your situation, and receive an honest assessment of how and when a management change is possible, even during an ongoing term.

2. Proposal & Presentation

We prepare a transparent proposal and introduce ourselves to your board or homeowners’ association. This allows the community to get a clear understanding.

3. Vote at the condominium meeting

All that’s needed for the change is the resolution of the owners. By the way, according to §26 (3) of the German Condominium Act (WEG), a management company can be dismissed at any time. In that case, the existing contract ends no later than six months afterward.

4. We take care of the rest

After the resolution, we guide the entire handover process step by step: we coordinate approvals, request the necessary documents, liaise with service providers and banks, and set everything up so operations continue without interruption. This creates almost no effort for you.

Looking to change your property management?

We should talk!

Jakob Bilfinger | Sales | Erstkontakt hallo theo

Jakob Bilfinger

First contact

FAQs about property management: we’re happy to help.

hallo clear answers

1. Why trust hallo theo Berlin?

Because you get a management team that truly knows the city and works in a structured way. Our Berlin team manages over 3,000 units and brings experience from the former management companies Aureal and Artesia. We combine this local expertise with clear processes, reliable accessibility, and a service approach that takes responsibility seriously.

We support condominium associations, rental buildings, and mixed-use properties across all Berlin districts and the surrounding areas. Every property has its own requirements. That why we tailor our management accordingly and establish processes that fit both the property and its ownership structure.

We review existing contracts, clarify termination deadlines, and handle communication with the previous management company. Missing documents are requested, and the transition is prepared so that management continues smoothly without disruption.

You will have dedicated contacts from our Berlin team, reachable by phone, email, or in person by appointment. We work with direct communication and clear responsibilities so that you receive answers quickly.

Yes. Whether it’s large residential complexes, mixed-use properties, or technically complex buildings, we are familiar with these structures. What matters to us is clearly structuring processes, defining responsibilities, and preparing decisions thoroughly.

With clear processes, understandable accounting, and open communication. Owners always know which measures are planned, why they are necessary, and what costs will arise. Decisions are documented transparently, so there are no surprises.

We work with established craftsmen and service providers from Berlin and the surrounding area. This ensures short distances and quick response times. Our goal is to identify problems early and resolve them promptly.

Yes. We support maintenance, modernization, and energy efficiency measures, from preparation and obtaining quotes to implementation. In doing so, we keep an eye on costs, schedules, and the requirements of the owners.

Through proactive planning, regular property inspections, structured maintenance planning, and solid reserve management. We ensure that measures are implemented on time and that the property remains technically and financially stable.

The costs depend on the type, size, and requirements of your property. We create an individual proposal for each property, of course, non-binding, transparent, and with no hidden fees. It’s important to us that you know exactly what you’re paying for and the value you receive.